Powering Stakeholder Engagement & Regulatory Compliance for the Oil & Gas Industry
Borealis is the only platform that combines stakeholder engagement and land acquisition in one integrated solution. Our powerful CRM for oil and gas helps teams manage relationships, track communications, streamline compliance, and maintain continuity across every phase of the project lifecycle.
Proven expertise in stakeholder management for oil & gas
Borealis is your trusted platform for stakeholder relationship management, land access operation and compliance readiness.
Developed for oil & gas projects
Originally designed 20 years ago for large-scale pipeline initiatives, Borealis supports engagement from project planning to decommissioning.
Regulatory-ready compliance tools
Meet industry standards like API RP 1185 with automated reporting.
Built on industry
expertise
Borealis has been refined through direct use on pipeline projects, ensuring it meets the real-world demands of oil and gas professionals.
Reliable data security
and accessibility
Safeguard sensitive data across jurisdictions and decades-long projects with industry-leading privacy measures and ISO 27001 certification.
Oil & gas challenges & how Borealis solves them
Oil & gas challenges & how Borealis solves them
Managing evolving and complex stakeholder landscapes
Stakeholder engagement is essential at every stage of oil and gas projects but can rapidly evolve in a complex web of interactions that are hard to manage with spreadsheets across multiple teams. With Borealis, you can:
- Centralize millions of data points across multiple teams, streamlining the management of land access, stakeholder agreements, and regulatory compliance.
- Ensure comprehensive stakeholder identification and regularly update records to reflect evolving cultural, historical, and community interests.
- Support transparent consultation processes with government entities during pre-construction and permitting phases, ensuring accountability and regulatory alignment.
Ensuring continuity in stakeholder engagement
Oil and gas projects typically span many years and require coordination across multiple phases and departments—often involving handovers between teams, consultants, or external stakeholders. Borealis ensures seamless continuity in stakeholder engagement by providing:
- Secure, centralized, and consistent documentation of all consultations, agreements, compensation records, and commitments—ensuring no information is lost over time or across teams.
- Full ownership of your stakeholder data, eliminating reliance on costly, inaccessible files stored by third-party consultants or disconnected systems.
- Up-to-date stakeholder records accessible anytime, anywhere—whether in the office, in the field, or during public hearings—so your teams always have the latest information at their fingertips.
Creating regulatory and internal reports across all operations
Oil and gas projects require robust documentation and reporting practices to demonstrate compliance, track stakeholder engagement, and maintain transparency with regulators and communities. Borealis simplifies this critical task by enabling you to:
- Instantly generate detailed compliance reports—including records of consultation—for regulators, reducing time from days to hours.
- Provide audit-ready, timestamped documentation to support ESG reporting, incident response reviews, and evaluations under frameworks like API RP 1185 and IFC Performance Standards.
- Equip teams with real-time access to accurate, validated data—reducing errors and minimizing risks tied to manual reporting or outdated information.
Planning and executing integrity checks efficiently
Ensuring pipeline integrity and operational continuity requires careful planning, rapid coordination, and reliable stakeholder data. Borealis streamlines every step of the integrity check process, allowing teams to move from planning to fieldwork without delay:
- Instantly build accurate line lists by selecting parcels based on maps, coordinates, or buffer zones—cutting preparation time from hours to minutes.
- Filter stakeholder lists by preferred communication channels—email, phone, SMS, or in-person—to optimize outreach and ensure respectful, timely engagement.
- Create and assign tasks from within the system, enabling teams to track activities, monitor progress, and engage in real time.
- Access property-specific conditions, agreements, and emergency contacts in the field to reduce delays and avoid stoppages of heavy equipment and crews.
- Equip field crews with complete and up to date information, reducing errors and enhancing safety, speed, and accountability during maintenance work.
Communicating during incidents and responding to emergencies
Effective and transparent incident communication is essential for safety and compliance. Borealis enhances your emergency response capabilities by:
- Providing immediate, clear, and structured communication protocols for incidents, ensuring timely notifications to emergency officials, regulators, and elected representatives.
- Centralizing incident documentation and response records, helping manage public information accurately and transparently, thereby reducing misinformation.
- Facilitating seamless coordination between field crews, emergency responders, and stakeholders, minimizing operational disruptions and enhancing overall safety.
Respecting Indigenous engagement obligations
Engaging respectfully and transparently with Indigenous communities requires careful, ongoing collaboration. Borealis helps you build lasting partnerships by:
- Supporting proactive engagement with Indigenous groups throughout the pipeline lifecycle—not just during permitting—including project updates, consultations, and grievance mechanisms.
- Managing cultural sensitivities and respecting historically significant sites and artifacts, while documenting every interaction to support compliance and accountability.
- Offering visibility into complex land ownership scenarios, including mixed jurisdictions, to ensure consultations extend beyond reservation boundaries and reflect real-world impacts.
- Providing structured tools to track commitments, preferences, and feedback from Indigenous stakeholders, ensuring long-term trust and regulatory alignment.
Managing grievance mechanisms effectively
Addressing grievances effectively is crucial to maintaining your social license. Borealis provides robust grievance management tools, enabling you to:
- Clearly assign responsibilities and timelines to ensure swift, transparent grievance resolution.
- Facilitate easy communication channels for local residents, landowners, and Indigenous communities to voice concerns and feedback.
- Document and generate regulator-ready reports of grievances and resolutions to meet the requirements of federal energy authorities and other oversight bodies.
- Analyze grievance trends proactively to identify recurring issues, mitigating risks through informed adjustments to your stakeholder engagement strategies.
Tracking social investments and local procurement transparently
Effective management of social investments and local procurement activities reinforces your commitment to communities and corporate ESG objectives. Borealis enhances transparency and accountability by enabling you to:
- Streamline management of formal agreements, contributions, and community requests, reducing inefficiencies and fragmented data.
- Automate workflows and approval processes, freeing your team to focus more deeply on community relationship-building.
- Implement structured governance frameworks with defined criteria and committees, ensuring alignment of social investments with strategic ESG goals.
Ready to move beyond spreadsheets & heavily customized CRMs?
Not only is Borealis a CRM for oil and gas, it’s purpose-built for stakeholder relationship management. Let’s explore how it can help you navigate the complexities of stakeholder engagement, integrity checks, emergency preparedness, compliance, community relations, and more—with confidence.
Purpose-built oil & gas tools to build trust and maintain license to operate
Manage land access, stakeholder engagement, grievances, regulatory reporting, and environmental concerns with Borealis—the oil & gas project management software designed to centralize everything in one platform.
Issue and Complaint Management
Land Access & Acquisition
Streamline land access negotiations and outreach activities with integrated GIS tools
Hear it from industry peers
Real-world success stories of leading mining companies that turned stakeholder management into a strategic advantage.
Real-world success stories of leading mining companies that turned stakeholder management into a strategic advantage.
“Over time, our business (like many others) has become more and more integrated. Land is no longer ‘just land,’ Environment is no longer ‘just environment,’ and Engineering is no longer ‘just engineering’ – they all overlap. We decided to implement a data management system that would centralize information across departments to break down silos. The ideal system would provide landowner data along with a record of last contact, damage releases that have been signed, and emergency contacts. At the same time, it would also help us monitor ongoing activities related to integrity work and outreach efforts from our engagement team, and stay on top of regulatory commitments. We found that Borealis answered this very essential need.”
– Alain Parisé, Land and Project Permits – Trans Mountain
“We are very satisfied with Borealis software. It is my responsibility to create monthly activity reports for my department and send them to the management team. I am very happy that I no longer have to manage Excel files to do so.”
– Chantal Dancose, M.Sc., Director of Community Relations and Sustainable Development – Probe Gold
“Before adopting Borealis, generating a line list for a project was a time-intensive task due to fragmented data across legacy systems and spreadsheets. For major projects, this process could take 4-6 hours, depending on the size and complexity. Since implementing Borealis, the same task now takes only 15-30 minutes, thanks to centralized and authoritative data. With Trans Mountain executing approximately 300-400 projects annually, ranging from small maintenance tasks to large-scale operations, these time savings add up to a substantial impact on overall efficiency.”
– Gary Gee, Management Consultant, Beniva Group
“Stakeholder engagement is worthless if it’s not properly documented. Since using Borealis, things have been much more organized and it’s far easier for me to keep track of what my teams in the field are actually doing.”
Jay Martin – External Affairs Manager at PanAust
“Community members are impressed by how much detail we’re able to provide them, whether it’s a complete inventory of their personal information, household belongings or even of any grievances they may have previously voiced. Borealis software has increased the trust of community members because they can see we are making every effort to handle resettlement and compensation fairly and efficiently.”
Lama Diallo – Superintendant Compensation at GAC
Over time, our business (like many others) has become more and more integrated. Land is no longer 'just land,' Environment is no longer 'just environment,' and Engineering is no longer 'just engineering' – they all overlap. We decided to implement a data management system that would centralize information across departments to break down silos. The ideal system would provide landowner data along with a record of last contact, damage releases that have been signed, and emergency contacts. At the same time, it would also help us monitor ongoing activities related to integrity work and outreach efforts from our engagement team, and stay on top of regulatory commitments. We found that Borealis answered this very essential need.
Alain Parisé, Land and Project Permits - Trans Mountain
We are very satisfied with Borealis software. It is my responsibility to create monthly activity reports for my department and send them to the management team. I am very happy that I no longer have to manage Excel files to do so.
Chantal Dancose, M.Sc., Director of Community Relations and Sustainable Development – Probe Gold
Before adopting Borealis, generating a line list for a project was a time-intensive task due to fragmented data across legacy systems and spreadsheets. For major projects, this process could take 4-6 hours, depending on the size and complexity. Since implementing Borealis, the same task now takes only 15-30 minutes, thanks to centralized and authoritative data. With Trans Mountain executing approximately 300-400 projects annually, ranging from small maintenance tasks to large-scale operations, these time savings add up to a substantial impact on overall efficiency.
Gary Gee, Management Consultant, Beniva Group
Stakeholder engagement is worthless if it’s not properly documented. Since using Borealis, things have been much more organized and it’s far easier for me to keep track of what my teams in the field are actually doing.
Jay Martin - External Affairs Manager at PanAust
Community members are impressed by how much detail we’re able to provide them, whether it’s a complete inventory of their personal information, household belongings or even of any grievances they may have previously voiced. Borealis software has increased the trust of community members because they can see we are making every effort to handle resettlement and compensation fairly and efficiently.
Lama Diallo - Superintendant Compensation at GAC
Trans Mountain leveraged Borealis to streamline land acquisition, track landowner agreements, and ensure compliance with compensation commitments
By centralizing stakeholder interactions and regulatory requirements, the company improved transparency, reduced disputes, and maintained compliance across departments.
Don’t stay behind your competition
Find out how Borealis stakeholder engagement software helps organizations in the Oil and Gas sector get more out of their stakeholder engagement activities.
Supporting your long-term success
At Borealis, we’re dedicated to ensuring the success of your pipeline or upstream projects with a robust customer support system tailored to your needs. With personalized onboarding, multilingual training, and proactive expert guidance, based on 20 years of expertise, we help you navigate stakeholder engagement complexities with confidence—using a reliable oil & gas project management software tailored to your needs.
Seamless integration across your operations
We tailor our onboarding to make sure we adapt the platform to your internal processes (SOP), workflows, and data structures.
Maximized adoption and efficiency
Your team will receive customized training available in English, French, or Spanish, in their time zone.
Expert guidance for stakeholder management
Our Customer Success team provides ongoing support to help you extract meaningful insights from your data, enhance your stakeholder engagement strategies, and stay aligned with evolving requirements specific to your industry.
Oriented toward your success
Whether you need assistance with day-to-day tasks or tackling complex challenges, our team provides reliable and responsive service to ensure you’re always equipped to succeed.
Resources for oil and gas stakeholder engagement professionals
